FieldCamp’s free excavation invoice template handles the heavy lifting for your billing just like your equipment handles the dirt. Add client details, excavation services, equipment hours, and material costs with precision.
Customize with unique invoice numbers, itemize trenching and grading work, and set clear payment terms. Brand it with your company details and reuse it for every dig. Professional invoices that get you paid faster, whether you’re moving mountains or just a few yards of soil.
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Issued: 2025-08-03
Due: 2025-08-03
| DESCRIPTION | PRODUCT / SERVICE | QTY | UNIT PRICE | TOTAL |
|---|---|---|---|---|
| 8ft deep basement dig for structural base | Foundation Excavation | 1 | $3.00 | $3.00 |
| 320D excavator with operator for precision | Hydraulic Excavator Rental | 1 | $1.00 | $1.00 |
| Material transport to a certified facility | Soil Hauling & Disposal | 1 | $600.00 | $600.00 |
FieldCamp’s excavation invoice template streamlines billing for earthwork contractors. From small residential trenching to large commercial site preparation, you can create professional invoices with ease. Include necessary information like equipment hours, labor costs, material quantities, disposal costs, and project milestones.
Perfect for foundation contractors, site prep specialists, and general earthwork companies. Track machine time, calculate cubic yards moved, and itemize fuel surcharges. Stay organized, speed up collections, and focus on what you do best—moving earth efficiently and profitably.
Step 1: Download & Setup
Create invoices by adding your company name, logo, address, and contact information. Include your excavation services, contractor license number, and insurance details for professional credibility.
Step 2: Client & Project Details
Enter client information, project address, and job site location. Add project start/end dates, permits required, and any special site conditions that affect pricing.
Step 3: Service Line Items
List each service with precise measurements:
Pro Tip: Tired of manually tracking equipment hours? FieldCamp automatically pulls this data from your job scheduling and dispatch system without guessing or forgetting time logs.
Step 4: Pricing & Calculations
Input your unit rates based on local market conditions. The template automatically calculates line totals, subtotals, applicable taxes, and final amounts. Include fuel surcharges and equipment delivery fees where applicable.
Step 5: Payment Terms
Specify payment due date (typically Net 30), accepted payment methods, late fees, and deposit requirements for large projects. Add your preferred payment processor details.
Step 6: Professional Delivery
Save as PDF for email delivery or print on company letterhead. Include project photos and soil test reports as attachments to support billing accuracy and transparency.
Reality check: Still typing descriptions by yourself in 2025? FieldCamp’s AI-backed invoicing software writes professional service descriptions faster than you can say “hydraulic excavator”, while you focus on actual excavation instead of paperwork.
Our template streamlines billing for excavation contractors by providing structured fields for equipment hours, cubic yards moved, disposal costs, and labor charges. It automatically calculates totals, taxes, and ensures professional presentation that speeds up payment collection.
Include client details, project location, detailed scope of work, equipment used with hourly rates, material quantities in cubic yards, hauling and disposal costs, operator labor charges, applicable taxes, and clear payment terms with due dates.
Save the completed invoice as PDF and email directly to clients, or print on company letterhead for hand delivery. Include project photos and any relevant documentation. Many contractors also use invoicing software for automated delivery and payment tracking.
Use daily time logs for each machine and operator, noting start/stop times, fuel consumption, and tasks completed. FieldCamp’s AI-powered software automatically tracks equipment hours, generates accurate invoices, and integrates with your scheduling system for seamless billing from field to payment.
Yes, adjust unit rates based on soil conditions, depth requirements, and equipment needed. Rock excavation typically costs 25-50% more than standard earthwork. The template accommodates variable pricing for different project phases and complexity levels.
Add supplemental line items for unexpected conditions like rock removal, dewatering, or additional hauling. Document changes with photos and client approval. Include separate pricing for overtime work, weekend operations, or emergency services.
Net 30 days is standard for most projects. Require 25-50% deposits for large jobs over $10,000. Include 1.5% monthly late fees and specify accepted payment methods. For multi-phase projects, tie payments to completion milestones rather than calendar dates.
Yes, itemize equipment rental separately from operator labor for transparency. This helps clients understand cost breakdowns and makes it easier to adjust pricing for jobs where clients provide their operators or when equipment runs without operators.
