FieldCamp’s contractor invoice template helps small businesses and independent contractors bill smarter. Create clean, professional invoices with client details, services provided, total cost, and clear payment terms.
With our free contractor invoice generator, you can speed up the invoicing process, avoid overdue payments, and present a polished, trustworthy image every time.
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Issued: 2025-12-04
Due: 2025-12-04
| DESCRIPTION | PRODUCT / SERVICE | QTY | UNIT PRICE | TOTAL |
|---|---|---|---|---|
| Labor and materials for installing structural framing for ceiling | Framing Installation | 1 | $250.00 | $250.00 |
| Hanging, taping, and finishing drywall across all interior walls | Drywall Setup | 1 | $350.00 | $350.00 |
| Installation of wiring, outlets, and fixtures as per the project plan | Electrical Wiring Setup | 1 | $400.00 | $400.00 |
Every professional contractor invoice template must include 9 essential elements to ensure legal compliance and faster payments. Be it a a free contractor invoice template word format, or a construction invoice template in excel spreadsheet, or a contractor invoice template in pdf, these components are required:
1. Contractor’s business information
Make sure you include your business name, address, contact details, email and most importantly, your contractor licence number. For your information, in 43 states, invoices without licence number are legally unenforceble.
2. Client and project information
List client name, billing address, project site address (if different), and project name or number. This is critical for independent contractor invoice templates to maintain clean records.
3. Invoice number and invoice date
Always use sequential invoice numbering (for instance; INV-2025-001) and also mention the date on which the invoices are issues for proper tracking and accounting purposes.
4. Detailed breakdown of service and materials
Itemize each invoices with clear description, quantities and unit costs. A proper construction invoice template should seperate labor from materials for clear and precise tax calculation.
5. Labor hour and rates
Show hours worked, hourly labor rates, and total labor costs. Many contractor billing templates include separate sections for different labor types (skilled, general, apprentice).
6. Subtotal, taxes and total amount due
Calculate subtotal, apply applicable sales tax (varies by state), and show the final total. Use our free contractor invoice template tool above for automatic calculations.
7. Payment terms and due date
Specify when payment is due (e.g., Net 30, Due on Receipt). Most general contractor invoice examples use Net 30 as the industry standard.
8. Accepted payment methods
List how clients can pay: check, ACH transfer, credit card, online payment link. Professional contractor invoices that include multiple payment options get paid 23% faster.
9. Late payment penalties
State any late fees or interest charges (typically 1.5-2% monthly). Most contractor billing formats include this to encourage timely payment.
FieldCamp’s contractor invoice template streamlines the invoicing process for general contractors. Create professional, clear, and accurate invoices in just a few steps, including all essential details like services provided, client information, payment terms, and total cost.
This template is perfect for small to large construction businesses. It helps you manage sales tax, track completed work, and set payment expectations. Handle both one-time projects and recurring jobs while ensuring your invoicing is efficient, professional, and on time. Get paid faster while maintaining a positive client experience.
All-in-One, Always-On
From 24/7 online booking to AI-powered dispatch and scheduling, FieldCamp puts your contracting business on autopilot. Manage CRM, estimates, invoices, and payments in one place—with real-time reporting that keeps you ahead, not behind.
A builder’s invoice is a detailed document that outlines the services provided, including materials, labor, and other project-related expenses. Using a construction invoice template, you can easily generate invoices by filling in the project details, work completed, unit costs, and applicable taxes. You can also include payment terms and deadlines, ensuring transparency in the billing process.
A CC (Change Order) bill in construction refers to an additional charge for work that wasn’t included in the original agreement. This could include extra materials, labor, or unforeseen issues that arise during the project. CC bills are typically issued after approval from the client and are added to the final construction invoice. The CC bill ensures that all costs are covered and that payment expectations are set.
You don’t need separate templates for each service. With FieldCamp’s General Contractor invoice template, it easily categorizes different services under one invoice. Add detailed descriptions, unit costs, and clear breakdowns for each service. This flexibility keeps your billing organized, accurate, and professional.
Just enter the tax percentage after the subtotal, and FieldCamp will instantly calculate and add the tax to give you the final total cost, inclusive of taxes. No more manual work.
Absolutely! With FieldCamp’s construction software, you can easily create, customize, and email invoices to clients within minutes. This process streamlines the billing system, allowing you to stay on top of payments, track overdue invoices, and maintain cash flow. You can also include all the necessary payment terms, service descriptions, and tax details to ensure accuracy and professionalism.
