Creating invoices for HVAC work shouldn’t be a chore. With FieldCamp’s free HVAC invoice template, you can send clean, professional invoices in minutes. Just enter your business details, customer info, service descriptions, rates, and payment terms without formatting, formulas, and fuss.
If you want to make your pricing even more accurate, try our free HVAC CFM Calculator before billing. It helps you measure airflow and size your system properly, so your invoice always reflects the real scope of the job.
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Issued: 2025-11-22
Due: 2025-11-22
| DESCRIPTION | PRODUCT / SERVICE | QTY | UNIT PRICE | TOTAL |
|---|---|---|---|---|
| Install a new central air conditioning unit | AC Installation | 1 | $350.00 | $350.00 |
| Clean and sanitize existing ductwork | Duct Cleaning | 1 | $450.00 | $450.00 |
| Supply and install a smart thermostat | Thermostat Upgrade | 1 | $250.00 | $250.00 |
Whether you’re handling a simple tune-up or a full system replacement, this free HVAC invoice template keeps your paperwork organized. Forget reusing old Word files or juggling spreadsheets; this template is built to save time.
It’s especially handy for busy HVAC professionals who want invoices that look as polished as their service work. Enter your details once, download your invoice, and get back to the job site faster.
Keep Field Operations Cool
When the work heats up, FieldCamp keeps you cool, automating CRM, scheduling, invoices, dispatch, and payments so HVAC pros stay focused on service, not admin.
A complete HVAC invoice should include your business name, logo, and contact details, plus the client’s information, a unique invoice number, service date, detailed job description (installation, repair, or maintenance), itemized pricing, applicable taxes, and total amount due. Clear payment terms and notes about warranties or parts used make your invoice more transparent and professional.
Use a ready HVAC invoice template that allows you to add your logo, job details, and client info, then send it digitally. Ensure your pricing is precise using an accurate HVAC Load Calculator to size systems accurately. With FieldCamp, you can create quotes and invoices all in one place.
Yes. You can easily add your company logo, modify payment terms, adjust taxes, or insert custom service line items. The design is flexible enough for independent contractors or growing HVAC service teams.
HVAC invoice templates are available in PDF format, and you can easily convert them into any format you wish. The professional format universally accepted and preferred is PDF.
A pre-built template ensures you never miss a field, keeps your invoices uniform, and saves hours of repetitive editing. Plus, it makes your business look consistent and trustworthy, especially when clients compare quotes and documentation.
An HVAC quote is provided before work starts to outline estimated costs. An invoice is issued afterward to list actual labor, materials, and taxes due. Quotes help win jobs, invoices help you get paid. If you want a ready-to-use format for your quotes, download our free HVAC estimate template. It’s designed to match your invoice layout for consistency.
Send your invoice as soon as the job is complete to avoid delays. For larger contracts or ongoing projects, you can invoice in stages or based on milestones agreed with the client.
Yes, while basic templates handle the layout, FieldCamp’s HVAC software helps you track every payment automatically. You’ll know exactly who has paid, who’s overdue, and what’s pending without chasing down clients manually.
