FieldCamp’s free restoration invoice template speeds up your billing process. When disaster strikes, paperwork shouldn’t slow you down. Add client details, restoration services, equipment costs, and emergency rates in minutes.
Customize with your restoration company name, itemize water damage mitigation or fire cleanup services, and set clear payment terms. Perfect for restoration companies that rush to emergencies and need invoices just as fast. Clean up the chaos, streamline your billing, and get back to restoring peace of mind.
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Issued: 2025-08-02
Due: 2025-08-02
| DESCRIPTION | PRODUCT / SERVICE | QTY | UNIT PRICE | TOTAL |
|---|---|---|---|---|
| Emergency water extraction and structural drying | Water Damage Mitigation | 1 | $5250.00 | $5250.00 |
| Complete mold removal and treatment in affected areas | Mold Remediation | 1 | $1700.00 | $1700.00 |
| 24/7 emergency board-up of damaged windows/doors | Emergency Board-Up Service | 1 | $1100.00 | $1100.00 |
FieldCamp’s restoration invoice template is designed for disaster recovery professionals who juggle insurance requirements, emergency callouts, and detailed documentation. Whether you’re handling flood damage, fire restoration, or storm cleanup, create comprehensive invoices with all the details insurance companies need.
Perfect for water damage specialists, fire restoration teams, and full-service disaster recovery companies. This template manages complex billing scenarios, tracks emergency response charges, and provides the detailed breakdowns insurance adjusters require. Document every service, justify every charge, and get paid fairly for your critical work.
A restoration invoice must include detailed service descriptions like water extraction, mold treatment, or fire cleanup. Show affected areas measured in square footage and itemize all materials and equipment costs. Track labor hours separately, with emergency rates marked. Document any specialized treatments performed, such as antimicrobial applications or ozone treatments. Include your license numbers, insurance information, and detailed documentation references. Always note whether the work was an emergency response or a scheduled restoration.
Emergency restoration pricing typically includes base service rates plus after-hours premiums (usually 1.5x to 2x standard rates). Factor in immediate response fees, specialized equipment rental, labor costs for certified technicians, materials markup, and overhead for 24/7 availability. Consider minimum charges for emergency callouts and travel time for rapid response.
Yes, with FieldCamp’s AI-powered restoration software, you can create, customize, and send professional invoices instantly. The platform manages client information, tracks emergency responses, and ensures accurate billing. Send invoices via email, text, or generate PDFs for insurance submissions, all while maintaining detailed job documentation for claims processing.
Create insurance-friendly invoices by using industry-standard terminology, including precise measurements and detailed line items, adding photographic documentation references, and using Xactimate-compatible pricing when possible. Include your company’s insurance carrier authorizations, separate emergency services from standard restoration work, and provide clear categorical breakdowns that adjusters expect.
A restoration estimate outlines projected costs before work begins and helps secure insurance approval, while an invoice details actual services performed and final costs after completion. Estimates often include worst-case scenarios and contingencies, while invoices reflect real work done with precise measurements and actual hours worked.
Separate the total invoice amount from the customer’s deductible responsibility. Show the full restoration cost at the top, then indicate the insurance coverage amount and customer deductible separately. Some restoration companies collect deductibles upfront, while others bill after insurance payments. Always document your deductible collection policy.
This depends on your business model and the claim type. Some restoration companies bill insurance directly (direct billing), while others invoice homeowners who then seek reimbursement. For covered losses, you might invoice insurance for the bulk and bill the homeowner only for the deductible. Always clarify billing arrangements upfront and get authorizations in writing.
Document every material and equipment used immediately on-site. Include product names, quantities, and purposes (e.g., “2 gallons antimicrobial solution for basement treatment”). Use FieldCamp’s inventory tracking to automatically deduct supplies from stock and add them to invoices. This real-time tracking ensures accurate billing and helps maintain insurance compliance while preventing revenue loss from forgotten materials. Sign up for FieldCamp’s app to start tracking inventory automatically and never miss billing for materials used during emergency responses.
