10 Best HVAC Apps for Service Pros in 2025
February 21, 2025 - 14 min read
February 21, 2025 - 14 min read
The HVAC industry is heating up—quite literally.
The global HVAC system market is expected to be valued at $281.7 billion in 2024 and is projected to grow to $389.9 billion by 2029, expanding at a CAGR of 6.7% (Source).
The rising demand for energy-efficient buildings, smart climate control, and better indoor air quality across residential, commercial, and industrial sectors fuels this surge.
But while demand grows, so do the challenges for HVAC businesses. As demand for HVAC services grows, so do the challenges.
Managing schedules, dealing with customers, tracking inventory, and keeping field operations smooth—it’s a lot to handle, especially when you’re committed to providing excellent service every time.
That’s where tools like CRM for HVAC Businesses come in, transforming how HVAC contractors, small business owners, and technicians operate.
Keep scrolling to explore the best HVAC apps, categorized based on their key strengths, to help you find the right fit.
With so many HVAC business software solutions available, choosing the right one depends on your business needs. Some apps excel in job scheduling, others in customer management, and some are designed for technical calculations.
Below, we’ve categorized the top HVAC apps based on what they do best.
As HVAC businesses grow, managing jobs becomes more complex.
FieldCamp uses AI to simplify job scheduling, task management, and team coordination. With features like automated job tracking, status updates, and easy integration with client and service details, it streamlines your operations, helping you stay organized and focused on delivering top-quality service.
With just a few clicks, business owners can assign jobs, notify technicians, and track job progress, reducing back-and-forth communication. It also helps in keeping an organized database of customer history, service records, and payments, ensuring seamless client management.
The software is designed to minimize administrative workload, allowing HVAC professionals to focus more on providing top-notch service.
– Automated Job Scheduling – Assign, reschedule, and notify technicians instantly.
– GPS Tracking – Monitor technician locations to optimize dispatching with HVAC dispatching tips for better efficiency.
– Client Management – Store customer details, service history, and job notes for quick access.
– Quick Invoicing & Payments – Create invoices, process payments, and QuickBooks integration seamlessly.
– Performance Reports & Analytics – Get valuable insights to improve business efficiency.
| Pro | Cons |
| Intuitive and user-friendly interface | The free plan has limited options |
| Automates job organizing and dispatching | The mobile version has yet to add advanced reporting |
| Reduces admin work, helping boost productivity | Limited third-party software integrations |
| GPS tracking for real-time technician coordination | More aligned towards small-medium size businesses |
Pricing: Starts at $29/month per user (pricing may vary based on team size).
Availability: Web, iOS (Apple App Store), Android (Google Play Store).
Tip: FieldCamp offers add-on plans such as FieldCamp Connect and AI Receptionist, both priced at $20. Connect platform provides access to the customer for real-time delivery, leading to more transparency. Whereas, AI Receptionist ensures you never miss a customer call—even when you’re off the clock.
Housecall Pro is a comprehensive HVAC business software designed for small to mid-sized service businesses. It goes beyond job scheduling, offering customer management, invoicing, marketing automation, and payment processing in one platform.
While it’s feature-rich, the pricing can be steep for smaller businesses, and some users find the interface overwhelming initially.
However, Housecall Pro is worth considering if you’re looking for an all-in-one solution to manage HVAC service operations seamlessly.
| Pros | Cons |
| All-in-one solution for managing an HVAC business | Pricey for small businesses |
| Mobile-friendly for on-the-go management | Some users find the UI cluttered |
| Automates follow-ups to boost customer engagement | Limited customization in reporting |
Pricing: Starts at $59/month per user.
Availability: Web, iOS, Android.
User Ratings: 4.7 on Capterra
GorillaDesk is a lightweight yet powerful field service management software designed for small HVAC businesses and independent contractors. It focuses on job scheduling, invoicing, and customer management while keeping the interface simple and intuitive.
Unlike some of the bulkier HVAC software options, GorillaDesk is easy to learn and doesn’t overload users with unnecessary features.
However, it lacks advanced reporting and integrations, which may be a drawback for growing businesses looking for scalability.
– Drag-and-Drop Job Programme– Easily assign and reschedule jobs.
– Customer Database & Service History – Keep track of client interactions and past work.
| Pros | Cons |
| Super simple to use for small teams | Features do not support scalability |
| Affordable pricing compared to competitors | Fewer third-party integrations |
| Strong functionality features for field techs | Lacks advance reporting options |
Pricing: Starts at $49/month per user. 14 Days of free plan is available.
Availability: Web, iOS, Android.
User Ratings: 4.8 on Capterra
FieldEdge is premium HVAC business software designed for established companies that need robust automation, real-time tracking, and deep integrations with QuickBooks.
It is great for streamlining dispatching, invoicing, and customer management, making it ideal for businesses handling high job volumes. While it’s a powerful tool, its pricing is on the higher side, and the learning curve can be steep for new users.
– Performance Dashboard & Reporting – Provides valuable insights into operations and profitability.
– Flat Rate Pricing Tool – Standardize pricing for HVAC services and avoid price disputes.
| Pros | Cons |
| Highly scalable for growing HVAC businesses | Expensive compared to smaller tools |
| Automates invoicing & accounting with QuickBooks | Complex setup that requires onboarding time |
| Comprehensive reporting & analytics for business insights | Limited mobile app functionalities |
Pricing: Starts at $100/month per user.
Availability: Web, iOS, Android.
User Ratings: 4.2 on Capterra
Jobber is an all-in-one field service management software designed for HVAC contractors, small to mid-sized businesses, and service professionals. It streamlines scheduling, quoting, invoicing, and customer communication, helping HVAC companies manage operations efficiently.
While it’s feature-rich and user-friendly, its reporting features are basic, and some advanced automation tools require higher-tier plans.
– Quoting & Invoicing Automation – Create professional estimates and send automated invoices.
– CRM & Customer Follow-Ups – Store client details and send reminders for repeat business.
| Pros | Cons |
| User-friendly interface with easy setup | Limited reporting & analytics |
| Automated customer follow-ups to boost retention | Advanced features locked in higher-tier plans |
| Strong mobile app for on-the-go management | Lacks deep inventory management |
Pricing: Starts at $25/month for a single user. Team plans available.
Availability: Web, iOS (Apple App Store), Android (Google Play Store).
User ratings: 4.5 on Capterra
Breezeworks is a simple yet powerful HVAC business app designed to streamline job scheduling, customer communication, and payment processing. It serves as a one-stop destination for HVAC professionals, especially solo contractors, and small businesses, looking for easy-to-use field service management software.
The app ensures that HVAC companies keep customer data up to date while sending automated service reminders. With real-time job tracking, companies are instantly notified when a technician completes a service call. Breezeworks also introduces color-coded scheduling tags, allowing HVAC contractors to manage upcoming jobs better and prevent scheduling conflicts.
Built with a user-friendly interface, Breezeworks is accessible across smartphones, tablets, and desktops, making it versatile for field technicians who need an all-in-one HVAC business software on the go.
– Quoting & Invoicing Automation – Create professional estimates and send automated invoices.
– CRM & Customer Follow-Ups – Store client details and send reminders for repeat business.
| Pros | Cons |
| Budget-friendly for small teams & solo contractors | Limited automation compared to premium HVAC software |
| Simple and intuitive interface for quick adoption | No QuickBooks or deep third-party integrations |
| Reliable GPS tracking to improve efficiency | Lacks advanced reporting tools |
Pricing: Starts at $31.99/month per user
Availability: iOS, Android, and web-based platforms
User Ratings: 4.8 on Capterra
HVAC Buddy is a diagnostic and troubleshooting app for HVAC technicians and service professionals. Unlike traditional HVAC business software, it doesn’t offer job scheduling or customer management but focuses on accurate system diagnostics, refrigerant charging, and troubleshooting.
This makes it an essential tool for HVAC techs on the job site who need quick calculations and system performance analysis.
– Quoting & Invoicing Automation – Create professional estimates and send automated invoices.
– CRM & Customer Follow-Ups – Store client details and send reminders for repeat business.
| Pros | Cons |
| Accurate refrigerant charging calculations | Features are limited to diagnosing |
| Ideal for troubleshooting HVAC system issues | Lacks integrations with accounting or field service software |
Pricing: One-time purchase of $9.99 (no subscription required).
Availability and User Ratings: iOS has ratings of 2.9/5 & Android has unavailable ratings.
HVAC Duct Sizer is a specialized app for HVAC professionals who need to calculate duct sizes quickly and accurately. Unlike full-fledged HVAC business apps, this tool focuses entirely on helping technicians, engineers, and contractors determine optimal duct dimensions for efficient airflow.
It’s an essential resource for those involved in HVAC system design and installation, ensuring better system performance and energy efficiency.
– Duct Size Calculator – Determines the right duct dimensions based on airflow and friction loss.
– Multiple Sizing Methods – Allows calculations using velocity, airflow, and static pressure.
| Pros | Cons |
| Accurate and fast duct sizing calculations | No business management or scheduling features |
| Supports both imperial and metric units | Limited functionality beyond duct sizing |
Pricing: $5.99 one-time purchase (no subscription required).
Availability: iOS has ratings of 2.9/5 & Android ratings are not available.
HVAC Load Plus is a specialized tool designed for HVAC professionals who need accurate heating and cooling load calculations.
This app helps HVAC contractors, engineers, and technicians perform precise Manual J, S, and D calculations, making it an essential tool for designing and sizing HVAC systems efficiently.
Whether you’re working on residential, commercial, or industrial projects, this app streamlines the process with quick and reliable data.
– Offline Access – Perform calculations even without an internet connection.
– Comprehensive Load Calculation – Supports Manual J, S, and D calculations for precise system sizing.
| Pros | Cons |
| Works for residential and commercial properties | Not beginner-friendly; ui can be outdating |
| Provides detailed reports for compliance | Limited compatibility with some HVAC software |
Price: One-time purchase of $24.99 (varies by platform).
Available on: Apple App Store has ratings of 3.3/5 and Google Play Store’s ratings are not available.
HVAC Load Plus and HVAC Duct Sizer are both developed by Caramel Software, ensuring consistency in HVAC system design and calculations. If you’re already using HVAC Duct Sizer, this app complements it perfectly for a more comprehensive approach to load sizing.
HVAC Flashcards is an educational app designed for HVAC technicians, contractors, and students preparing for industry certifications. It provides a structured way to memorize HVAC concepts, formulas, and troubleshooting techniques through digital flashcards.
Regardless of whether you’re studying for NATE (North American Technician Excellence) certification, the EPA Section 608 exam, or general HVAC technician tests, this app serves as a handy reference tool to reinforce key topics.
– Extensive Flashcard Library – Covers HVAC fundamentals, system diagnostics, and best practices.
– Self-Paced Learning – Study at your own pace with customizable flashcard sets.
– Quiz Mode – Test your knowledge with interactive multiple-choice questions.
| Pros | Cons |
| Ideal for new HVAC technicians & students | Limited to educational use and less of a business tool |
| No recurring fees, one-time purchase | Lacks advanced interactive learning methods |
Price: $4.99 one-time purchase
Available on: Apple App Store & Google Play Store
This app is developed by Mometrix, a well-known provider of exam prep materials, and is commonly recommended for HVAC students preparing for certifications. You can find more about it on their official website or app store listings.
One of the most significant yet often overlooked advancements in HVAC business apps is the integration of artificial intelligence (AI). AI-powered assistants, predictive maintenance, and automated customer responses are reshaping how HVAC businesses operate.
Tools like FieldCamp’s AI Receptionist, ensure customer calls don’t go unanswered, while predictive analytics in HVAC software solutions can help prevent system failures before they happen.
As the HVAC industry moves toward smart automation and AI-driven decision-making, investing in a tech-forward solution now will future-proof your business.
The best HVAC app isn’t just about managing operations today—it’s about scaling efficiently for tomorrow.
– If you need comprehensive field service management, tools like FieldCamp and Housecall Pro offer robust features.
– For small HVAC businesses, Jobber and Breezeworks provide an easy-to-use, cost-effective solution.
– HVAC techs and contractors who need calculation and reference tools will benefit from HVAC Buddy, Duct Sizer, and Load Plus.
– If you’re focused on business growth, look for apps that integrate AI, QuickBooks, GPS tracking, and customer management for a competitive edge.
Using the right software for your HVAC business can truly transform how you work.
It not only increases productivity and improves customer satisfaction, but it also helps you stay organized and efficient, keeping you ahead of the curve in this fast-moving industry.
The right HVAC app can simplify scheduling, automate customer interactions, and even handle complex calculations, saving you time and effort. Whether you need a full-scale business management app or a specialized calculation tool, choosing the right fit is key. If you’re looking for an all-in-one solution to streamline operations, start a free demo of FieldCamp and see how it can transform your workflow.
Growing an HVAC business requires efficiency, customer retention, and smart marketing. Using HVAC software like FieldCamp automates scheduling, invoicing, and customer management. A strong online presence, offering maintenance plans, and staying updated with certifications help gain more customers. AI-driven tools and predictive maintenance solutions can also boost service quality and competitiveness.
QuickBooks is the most popular choice for invoicing, expense tracking, and tax preparation for small HVAC businesses. Housecall Pro + QuickBooks integration works well for seamless financial management, while Xero, FreshBooks, and Zoho Books offer cloud-based accounting with automation features. The best pick depends on your business size, budget, and integration needs.
FieldCamp offers automated scheduling, invoicing, GPS tracking, customer management, and AI-powered tools to simplify HVAC operations. FieldCamp Connect ensures real-time customer updates, while the AI Receptionist handles calls after hours. With its intuitive interface and automation, it helps HVAC contractors save time, reduce costs, and improve service quality.