FieldCamp’s free paving invoice template handles the complex billing side of asphalt work so you can focus on laying perfect pavement. Track material costs, labor hours, equipment charges, and square footage pricing with complete accuracy.
Create professional invoices for driveways, parking lots, seal coating, and line striping jobs. Include project details, client information, and clear payment terms that get you paid faster. Download, customize, and start billing like the pros.
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Issued: 2025-08-02
Due: 2025-08-02
| DESCRIPTION | PRODUCT / SERVICE | QTY | UNIT PRICE | TOTAL |
|---|---|---|---|---|
| Complete driveway replacement, including base preparation | Asphalt Driveway Installation | 1 | $5400.00 | $5400.00 |
| Premium coal tar emulsion sealcoat with sand additive | Seal Coating Application | 1 | $280.00 | $280.00 |
| Hot rubberized crack sealer for existing surface damage | Crack Filling & Repair | 1 | $285.00 | $285.00 |
FieldCamp’s paving invoice template eliminates billing headaches for residential driveway contractors, commercial parking lot specialists, and seal coating professionals. Solo operators save hours on paperwork while multi-crew companies maintain consistent invoicing across all projects.
Stop chasing payments with incomplete invoices. This template ensures you capture every material cost, labor hour, and equipment charge so nothing falls through the cracks. Get paid faster with professional formatting that clients trust and detailed breakdowns that justify your pricing. Turn billing from a time sink into a profit center.
For contractors ready to automate their entire paving operation, explore FieldCamp’s comprehensive paving software that handles everything from estimates to job scheduling to payment collection.
Paving costs typically include three main components: materials (asphalt, base stone, additives), labor (preparation, installation, finishing), and equipment (pavers, compactors, trucks). The price per square foot for residential driveways ranges from $3-7, while commercial lots run $2-5 per square foot. Factor in base preparation, thickness requirements, and site accessibility when calculating your total project cost.
A complete paving invoice should include client information, project location and description, detailed breakdown of materials used (tons of asphalt, base stone, seal coat gallons), labor hours by category (prep work, paving, finishing), equipment rental charges, square footage or linear footage measurements, and clear payment terms. Include your contractor license number and liability insurance information for professional credibility.
Start by adding your company logo and complete contact information. Customize service line items to match your specific offerings like driveway installation, seal coating, or crack repair. Adjust pricing units (square footage, tonnage, hourly rates) based on your billing structure. Add fields for permit numbers, job addresses, or warranty terms. Save multiple template versions for different service types to streamline your invoicing process.
For major commercial projects, bill according to project milestones: 25% upon base preparation completion, 50% after asphalt installation, and the final 25% upon project completion and cleanup. Smaller residential jobs typically require payment upon completion. Always specify payment terms clearly (Net 15, Net 30) and include any late payment fees or early payment discounts in your contract terms.
Estimates are quotes given before starting paving work to help clients plan their budget. Invoices are bills sent after completing the job to request payment. An estimate shows projected costs for materials and labor, while an invoice shows actual amounts for work performed. Think of estimates as “what it will cost” and invoices as “what you owe” for finished paving projects.
List materials by type and quantity (tons of asphalt, cubic yards of base stone, gallons of seal coat), equipment by usage (paver hours, compactor rental days, truck deliveries), and labor by category (site preparation, paving crew, finishing work). Include unit costs and extended totals for each line item. This detailed breakdown justifies your pricing and helps with future project estimating.
Document all change orders with separate line items on your invoice. Include the original scope, approved changes (additional square footage, upgraded materials, extra services), and associated costs. Reference the change order number and date approved. This maintains clear documentation for both you and the client while ensuring proper payment for all completed work.
Offer multiple payment options (check, credit card, ACH transfer) and consider early payment discounts (2% discount if paid within 10 days). Send invoices immediately upon project completion, follow up on overdue payments consistently, and maintain detailed job documentation including photos. For large projects, consider requiring partial payment upfront to cover material costs and reduce your cash flow risk.
FieldCamp offers free, professionally designed paving invoice templates specifically tailored for asphalt contractors. These templates include industry-specific line items, automatic calculations for square footage and material costs, and professional formatting that impresses clients. Download instantly and customize with your company branding to start creating professional invoices that help you get paid faster.
