--- title: "Invoicing Software for Field Service Teams | FieldCamp" url: "https://fieldcamp.ai/invoicing-software/" date: "2026-07-10T00:00:00.000Z" modified: "2026-07-19T00:00:00.000Z" type: "WebPage" resource: "https://fieldcamp.ai/invoicing-software/" timestamp: "2026-09-05T11:53:53.086Z" author: name: "FieldCamp Team" word_count: 1173 reading_time: "6 min read" summary: "Invoicing for Contractors Invoicing software for contractors that bills the moment work is done — then gets you paid. The invoice is created the secon…" description: "Invoicing that fires the moment a job is done. Recurring billing, deposits, payment links, QuickBooks and Xero sync, and AI agents that chase late invoices." language: "en" --- Invoicing for Contractors # Invoicing software for contractors that bills the moment work is done — _then gets you paid._ The invoice is created [the second a job is marked complete](https://fieldcamp.ai/work-order-management/). Field service invoicing software that [bills recurring contracts every visit](https://fieldcamp.ai/blog/field-service-automation/), sends card and ACH links automatically, and lets a tech invoice from the truck. Built for HVAC, plumbing, electrical, cleaning — every trade that sends a bill. [Book a 15-minute call](https://calendly.com/jeel-fieldcamp/30min)We configure it around your business. 4.8Capterra Used by HVAC, plumbing, and electrical contractors who [bill the day work is done](https://fieldcamp.ai/blog/best-hvac-invoicing-software/) — from a 10-tech shop to a multi-state franchise. HVACPlumbingCleaningElectricalPest ControlLandscaping 01 Contractor invoicing ## Job done, invoice sent. _Before the truck leaves._ Mark a job complete and the invoice builds itself from the line items, taxes, and deposits already on the job. A card and ACH payment link goes out by email or text — your customer pays from their phone before the crew is back on the road. 02 Recurring invoicing ### Set the contract once. _It invoices every visit._ Per visit, weekly, monthly, or a fixed price each period — [choose how a contract bills](https://fieldcamp.ai/reporting-software/) and FieldCamp generates each invoice automatically. Quarterly maintenance, weekly cleans, monthly retainers — billed and charged without anyone touching it. For big commercial jobs, bill in phases — 30% now, 40% at completion. 03 Automated collections ### Stop chasing payments. _An agent does it for you._ An AI agent watches what’s overdue and [follows up on its own](https://fieldcamp.ai/workflow-builder/) — polite first, firmer later — over WhatsApp, SMS, or email. It re-sends the payment link, logs every reply, and stops the moment an invoice is paid. You see who’s been reminded without writing a single message. 04 Invoicing capabilities ## Everything field service invoicing software _should do._ Auto-invoicing, recurring contracts, and payment links are the core. Around them: progress billing, deposits, branded templates, accounting sync, and AI follow-up — all on the same invoice. Job #1042 · Completed Completed→INV-094 · Sent Auto-built from 6 line items · $1,240.00 Create & send * ·Auto-create invoice on job completion * ·One-click convert from estimate or job * ·Send by email, text, or printed PDF * ·Batch-send many invoices at once * ·Line items, taxes, discounts, markups * ·Deposits applied automatically Billing · Visit-based Per visitWeeklyMonthlyAnnual → 13 invoices auto-generated Recurring & progress * ·Per visit, weekly, monthly, or annual billing * ·Visit-based or fixed-price contracts * ·Auto-send each generated invoice * ·Progress / phased invoicing by percent * ·Charge a saved card automatically Payment · Stripe CardACHTerminal Paid· $1,240.00 · Visa ••42 Get paid * ·Card and ACH payment links * ·Pay online, in person, or by terminal * ·Partial payments tracked to the cent * ·Save a card on file for auto-charge * ·Secure checkout powered by Stripe Accounting · Synced QuickBooksXero INV-094 · payment synced just now Templates & sync * ·Invoice templates themed to your brand * ·Your logo, colors, terms, and late fees * ·Two-way QuickBooks & Xero sync * ·Payments synced back to accounting * ·AI agents chase overdue invoices 05 Faster contractor payments ## Billing that pays for itself. 01 ### Cash moves the day the work does. No end-of-week invoicing pile. The invoice and the payment link go out at completion, so money comes in while the job is fresh in the customer's mind. 02 ### Recurring revenue bills itself. Maintenance plans, retainers, weekly routes — every visit turns into an invoice, charged to a card on file. Predictable revenue without the manual billing run. 03 ### Nobody has to chase money. An AI agent follows up on overdue invoices over WhatsApp, SMS, or email — re-sending the link, escalating politely, and stopping the moment it's paid. 06 The rest of the platform ## Invoicing is one piece. _The rest fits the same way._ Quote, schedule, complete, invoice, get paid — [one source of truth](https://fieldcamp.ai/), configured around your business. Take the whole platform, or just the part you need. [Quotes & EstimatesGood/better/best, phased, e-signed, with deposits→](https://fieldcamp.ai/quotes-estimates)[Job SchedulingOne-off, recurring, and multi-day on one board→](https://fieldcamp.ai/job-scheduling)[AI DispatcherAuto-assign the week by skill, zone, and capacity→](https://fieldcamp.ai/ai-dispatcher)[Workflow AutomationTrigger-condition-action rules you define→](https://fieldcamp.ai/workflow-automation)[Field Service CRMClients, contacts, full job and payment history→](https://fieldcamp.ai/field-service-crm)[Reporting & AnalyticsOutstanding, paid, and overdue revenue at a glance→](https://fieldcamp.ai/reporting-analytics) 07 Invoicing software FAQ ## Invoicing software for contractors — questions, answered. ### What is field service invoicing software? Field service invoicing software turns completed field work into a bill automatically — pulling the line items, taxes, and deposits from the job, sending the invoice by email or text with a payment link, and [tracking who has paid](https://fieldcamp.ai/crm/). FieldCamp creates the invoice the moment a job is marked complete, bills recurring contracts every visit, collects card and ACH payments, syncs to QuickBooks and Xero, and uses AI agents to chase overdue invoices. ### Can it create an invoice automatically when a job is finished? Yes. When a job or visit is marked complete, FieldCamp [builds the invoice from the line items](https://docs.fieldcamp.ai/estimates-invoices/creating-invoices), taxes, and any deposits already on the job, and can send it automatically with a card and ACH payment link. Your customer can pay from their phone before the crew leaves the site. ### Does it handle recurring invoicing for maintenance contracts? Yes. Recurring jobs can bill per visit, weekly, monthly, or annually, as visit-based or fixed-price contracts. Each invoice is generated automatically and can be auto-sent and [charged to a card on file](https://docs.fieldcamp.ai/payments/auto-deducting-payments-for-invoices-and-recurring-jobs) — ideal for [HVAC maintenance plans](https://fieldcamp.ai/blog/hvac-maintenance-plans/), [weekly cleaning routes](https://fieldcamp.ai/cleaning-business-software/), and monthly retainers. ### Can I collect a deposit and bill a large job in stages? Yes. You can [collect a deposit on an estimate](https://fieldcamp.ai/quotes/) before work begins, and it carries over to the invoice automatically. For large commercial jobs you can use progress (phased) invoicing — bill a percentage of the total at each milestone, for example 30% up front and 40% at completion, with the system tracking how much has been billed. ### How do customers pay, and does it sync with QuickBooks or Xero? Customers pay by credit or debit card, ACH bank transfer, in person, or on a terminal — [through a secure checkout](https://docs.fieldcamp.ai/payments/connect-stripe-for-online-payments-fieldcamp). Payments and invoices [sync two-way with QuickBooks and Xero](https://docs.fieldcamp.ai/integrations/connect-quickbooks-xero-and-wave-to-fieldcamp), so your books stay current without double entry. ### Can it chase late invoices for me? Yes. An AI agent finds invoices overdue past a threshold you set and follows up on its own over WhatsApp, SMS, or email — re-sending the payment link, escalating the tone over time, logging every reply, and stopping automatically once the invoice is paid. ### Which trades use FieldCamp invoicing? HVAC, plumbing, cleaning, electrical, [pest control, landscaping, solar installation](https://fieldcamp.ai/pest-control-software/), property management, and more. Any business that bills for work done at a customer's location benefits from auto-invoicing, recurring billing, and payment links in one place. ## Want invoicing _built around your shop?_ Book a fifteen-minute call. We’ll map how you bill today and configure the auto-invoicing, the recurring contracts, the payment links, and the accounting sync around it. [Book a 15-minute call](https://calendly.com/jeel-fieldcamp/30min) No demo deck. Just your business and ours.