FieldCamp’s free property maintenance invoice template transforms your invoicing process from chaotic paperwork to a streamlined professional one. Track plumbing repairs, material costs, and labor hours while ensuring all contact details and taxes are properly covered.
Download this maintenance invoice template instantly, customize it with your business information, and start billing property management services professionally. Built for every maintenance job, from routine upkeep to emergency repairs.
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Issued: 2025-07-16
Due: 2025-07-16
| DESCRIPTION | PRODUCT / SERVICE | QTY | UNIT PRICE | TOTAL |
|---|---|---|---|---|
| Emergency pipe replacement and fixture installation | Plumbing Leak Repair | 1 | $150.00 | $150.00 |
| Filter replacement and system diagnostics | HVAC System Maintenance | 1 | $170.00 | $170.00 |
| Safety inspection and code compliance update | Electrical Outlet Repair | 1 | $135.00 | $135.00 |
Our maintenance invoice template is designed specifically for property management services. Whether you’re handling residential upkeep or commercial property maintenance, the template captures all essential billing details, including service descriptions, materials used, labor costs, and payment terms.
Perfect for property managers overseeing multiple properties, this invoice template streamlines your workflow. FieldCamp’s property maintenance invoice template helps track all services provided, manage taxes efficiently, and maintain organized billing records. Stay professional, get paid faster, and focus on delivering exceptional property management services.
Using this property maintenance invoice template is straightforward:
FieldCamp’s property maintenance invoice template covers all essential service categories for comprehensive property management services:
| Service Category | Common Usage | Billing Unit |
| HVAC Services | Repairs, filter changes, inspections | Per hour/unit |
| Plumbing Work | Leak fixes, pipe replacement, and installations | Per hour/job |
| Electrical Services | Outlet repairs, panel upgrades, and inspections | Per outlet/panel |
| General Maintenance | Drywall, painting, and flooring repairs | Per repair |
| Exterior Services | Cleaning, landscaping, and pressure washing | Per service |
| Emergency Calls | After-hours repairs, urgent fixes | Per incident |
The maintenance invoice template includes fields for materials, labor, taxes, contact details, and all standard billing process requirements used across property management services.
Create a maintenance invoice by downloading our property maintenance invoice template, adding your business details, listing services provided with costs, including materials and labor, then calculating taxes and totals.
Use a maintenance invoice template to list repair services, materials used, labor hours, and costs. Include client contact details, invoice date, payment terms, and your business information. This billing process ensures professional documentation for all property maintenance services.
A property management invoice should include service descriptions, labor costs, materials, taxes, payment terms, client contact details, property address, invoice number, and date. The invoice template should cover all services provided during the billing period. For automated invoicing that includes all these elements, sign up for FieldCamp free to streamline your entire billing process.
A property maintenance agreement is a contract between property managers and service providers outlining maintenance services, response times, costs, and responsibilities. It establishes the billing process and payment terms for ongoing property management services.
Property managers, landlords, facility managers, and property management companies need regular maintenance services. This includes plumbing repairs, HVAC maintenance, electrical work, and general upkeep to maintain property value and tenant satisfaction.
Absolutely. Our template can be customized to highlight emergency services, include after-hours charges, and specify rapid response fees. You can also add fields for emergency contact details and service completion times.
List all materials separately with descriptions, quantities, and unit costs. Include purchase receipts or supplier information as needed. This transparency helps property owners understand exactly what materials were used and ensures all costs are properly covered.
Common payment terms for property management services include net 30 days, though you may offer net 15 or require immediate payment for emergency services. State accepted payment methods, late fees, and any early payment discounts to streamline the billing process.
FieldCamp’s AI-powered invoicing software automatically creates professional invoices, tracks payments, and integrates with your property management workflow. Convert completed jobs to invoices instantly and get paid faster with automated reminders and online payment processing.
While not required on the invoice itself, you can reference photo documentation and attach before-and-after images to provide visual proof of services completed. This builds trust with property owners and demonstrates the quality of your property maintenance services.
